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When MakersHub misreads a line on a construction bill, the misread is caught before anything posts to your ERP. A line that no longer matches its PO holds with a flag, and every coded line goes in front of a reviewer before the bill is approved. The reviewer corrects the line, the approver for the job signs off, and the correction is logged against the bill.
A misread becomes a line someone checks, before it becomes a cost posted to the wrong job.
A finance team member at a paving contractor, who had used automated AP at a prior company, put this question to MakersHub during a demo: "If, let's say the OCR doesn't pick up that invoice perfectly, what can you do to that?" Earlier in the call, he'd set his own expectation: "You always got to be checking in on it." MakersHub is built on the same assumption: every coded line gets checked before it posts.
Can AP automation read every construction bill correctly?
Construction bills are hard to read: handwritten tickets from a quarry, ready-mix delivery slips with the yardage circled in pen, subcontractor bills that cover three phases of two jobs. A vendor that promises a perfect read is asking a controller to stop checking. A controller who stops checking finds the misread at the end of the month, in a job-cost report that no longer adds up.
The useful question for a construction CFO is where a misread gets caught. MakersHub shows every coded line on a construction bill to a reviewer before the bill posts to the ERP, so the misread gets caught at review, by someone who knows the job.
What happens if MakersHub misreads a line on a construction bill?
MakersHub reads each line on the bill and codes it to the job, phase, cost code and GL account it belongs to, reasoning from your chart of accounts and the way that vendor's bills have been coded before.
Every coded line is shown to a reviewer. When a line doesn't reconcile with its PO or receipt, MakersHub holds the bill and marks the line with a color-coded alert before it moves to approval.
The reviewer has three choices on a flagged line: correct it, accept it against the PO balance, or send the bill back. Nothing syncs to QuickBooks, Sage Intacct or NetSuite until the flag is resolved. Every adjustment and every approval is logged, so the record shows who changed what on the bill and when.
That log matters more in construction than almost anywhere else. When an owner or a lender asks why a job ran over, the answer sits on each bill: what was read, what was changed, and who approved it.
How does MakersHub catch a quantity that doesn't match the PO?
MakersHub matches each line of a construction bill on quantity, SKU and unit price against the PO and receipt, so a bill whose total foots still holds when one line is wrong.
Construction teams match on quantity. During an onboarding kickoff, a masonry contractor’s team was blunt about it: "We can't go against the total." And on their standard: "We would typically match it based on quantity."
Take a ready-mix supplier billing 12 cubic yards for a pour. If that quantity is read as 72, the line no longer matches the 12 yards on the PO, and MakersHub holds the bill with that line flagged. The reviewer sees which line failed and fixes it before approval.
Partial deliveries reconcile against the PO balance, so a pour delivered in two trucks reconciles against the one PO.
See how MakersHub flags a construction bill against its PO
Does a MakersHub correction carry forward to the next bill from that vendor?
Yes. When a reviewer corrects how a vendor's line is coded, MakersHub applies that coding to the same line on future bills from the vendor by rule. Your team can see and change the rule, and MakersHub applies it the same way on every bill.
MakersHub's reading engine, WiseVision, reasons from your accounting data: your jobs, cost codes, vendors and the coding already in your books. It doesn't change your rules on its own.
A reviewer's correction sets the rule, and the rule holds until someone on your team changes it.
Which AP software sends subcontractor bills to the job's project manager and codes each line to a cost code?
MakersHub sends each subcontractor bill to the project manager for its job, with every line already coded to a cost code.
The project manager who ordered the rebar sees the rebar bill, and the controller sees what crosses the threshold you set. A misread on a line is easiest to catch for the person who was on site when the material arrived.
The same paving contractor processed about 14,000 bills last year in NetSuite, and every one needs two approvers. On that call, the finance team member described who the approvers are: "A lot of the bills are from subcontractors, so it's mainly going to be our project manager, and then either our CEO is a second approver, or a C-level person will be second approver."
MakersHub shows every bill waiting on an approver, and exactly who it's waiting on, so nobody keeps a separate tracker of outstanding approvals.
With the lines already coded, the review is a check against what the reviewer already knows about the job, and then an approval. Nobody keys the bill first, so the review is the only step left for a person.
Book a walkthrough: bring a handwritten ticket or a multi-job sub bill and we'll read and code it in front of you.