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Know the Real Cost of a Job Before It Closes
MakersHub reads every part off every supplier bill, codes it to the right job, and matches it against the PO. You see what was bought, at what price, for which job, while the work is still open, so a service business with no dedicated AP person still keeps margins intact.
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What’s Holding Teams Back
Bills arrive from the field in every format, so job costing is slow and easy to get wrong.
A price or quantity gap between the PO and the bill turns into an overpayment no one caught.
An approval waiting on an owner-operator in a truck holds up the vendor and the job.
Keying bills by hand eats the hours, and makes cost-plus billing harder to stand behind.
Read only the bill total and you miss the part-level cost that decides the job's margin.
The MakersHub Advantage
Capture bills in any format and code each to the right job before anyone touches them.
Read every line, so you know the part, the price, and the job it belongs to.
Match each line to the PO, so an overpayment is caught before the dispute.
Route approvals by job, vendor, or spend threshold.
Show a PM the job's cost in real time without opening the whole accounting system.
In Their Words
“MakerHub's invoice recognition is very impressive with mapping settings that can be customized and saved for future invoices from that particular vendor. It has completely organized what was a very chaotic AP department and process. Their customer support is incredibly fast and accessible. Implementation was a breeze and training was very thorough. We use this platform every day, and I can't imagine using any other software.”
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Jema Edwards, Fractional CFO
Autocraft Hawaii
Read more stories.
Outcomes You Can Measure
Approvals completed 5x faster compared to manual routing.
80% reduction in manual data entry for AP.
Vendor trust built on accurate, on-time payments.
Real-time read on job profitability.
See the Real Cost of a Job Live
Book a 20-minute walkthrough. Bring a supplier bill and we will read every part and code it to the job in front of you.
Connects to the System You Already Run
Retailers and wholesalers run MakersHub across stores and brands, even when locations sit on different accounting systems.
QuickBooks
An in-house two-way sync reads supplier patterns, codes each line to the job, and pushes the bill back ready for payment. Setup takes minutes.
Xero
Native OAuth connection with true two-way sync; tracking categories applied at the line for job costing.
AP Automation for Trade Services vs the Alternatives
What an owner-operator needs
MakersHub
Manual / spreadsheet AP
Generic AP automation
Part-level job costing
Every line to the job
Keyed by hand
GL code only
PO matching
Per line
Eyeballed
Totals only
No dedicated AP person
Rules do the coding
Owner does it after hours
Needs a back office
Field approvals
From a truck
Paper or phone tag
Desk-bound
QuickBooks sync
Online and Desktop
Manual entry
Varies
FAQs
Instead of seeing only a lump sum for “materials,” MakersHub records every SKU, quantity, and cost. This provides transparency into what was purchased, for how much, and which job it belongs to—giving you true visibility into profitability.
Discrepancies are flagged instantly with clear alerts. You’ll see when quantities, unit prices, or items don’t line up so issues can be resolved before approval.
Yes. Project managers can review and approve bills tied to their jobs without gaining access to the full accounting system. This speeds up approvals while keeping controls intact.
MakersHub captures bills from email, PDF, scans, photos, or even handwritten notes. Regardless of format, every bill is centralized and converted into structured data.
Yes. Data syncs in real time with QuickBooks, Sage Intacct, and NetSuite. Other ERPs can be connected through our Smart Data Connect API or file-based integration.
When you can show vendors exactly what materials were billed, approved, and paid, it eliminates disputes. Vendors know they’ll be paid accurately and on time, which strengthens long-term relationships.
Yes. Rules code each line to the job as the bill arrives, so an owner-operator gets accurate job costing without keying bills after hours.
Yes. Approve from a phone or email between calls, without opening the whole accounting system.
See Every Part, Protect Every Margin.
Capture every bill, read every line, match every PO. The job's true cost, while you can still act on it.